Looking for a
ClubCollect alternative?
An honest comparison. Including the cases where ClubCollect is actually the better choice.
Two different products
First, the honest story: ClubCollect and Ledenboek are not one-to-one replacements for each other. ClubCollect is a payment collection platform. It sends payment requests, follows up by email, text message and letter, and offers payment plans. Ledenboek is complete association management software. Member administration, membership fee collection, bookkeeping, board roles, committees, audit committee, events and a member portal in one system.
The overlap is in collecting membership fees. That is why associations compare us, and why this page exists.
The pricing model
Ledenboek
A fixed annual fee based on your number of members. From €99 per year for up to 50 members. No per-transaction fees from Ledenboek, no per-member fees. Unlimited invoices, reminders and emails. You do pay transaction fees to your payment provider: with Mollie €0.32 per iDEAL payment or €0.35 per direct debit, or your own bank's rates if you submit the SEPA direct debit file there.
ClubCollect
A fee per member per month (from ±€0.14 on Standard up to ±€0.55 on All-in) plus fees per transaction (±€0.15 to €0.25 per iDEAL payment or direct debit). Member administration and the member portal are separate modules (±€0.07 and ±€0.08 per member per month). Text and postal reminders cost extra. All rates exclude VAT.
Example costs per year, with annual collection
| Members | Ledenboek, subscription | Ledenboek, incl. transaction fees† | ClubCollect, collection only* | ClubCollect, comparable** |
|---|---|---|---|---|
| 50 | €99 | ±€145 | ±€97 | ±€187 |
| 150 | €179 | ±€317 | ±€290 | ±€560 |
| 300 | €299 | ±€575 | ±€579 | ±€1.119 |
| 500 | €449 | ±€909 | ±€965 | ±€1.865 |
† The subscription plus €0.32 per iDEAL payment with Mollie and our own fee of 2% of the amount paid, at one payment per member per year and a membership fee of €30. With a higher fee our 2% weighs more heavily. This column used to be missing here, which skewed the comparison: for ClubCollect we did count their transaction fees. ClubCollect rightly pointed that out. If you submit the SEPA direct debit file to your own bank, those costs are usually lower, in the order of €0.09 to €0.18 per direct debit.
* Invoicing and collection only: the Standard package at €0.14 per member per month plus €0.25 per transaction, at one collection per member per year. Without member administration and without a member portal.
** What you need to match what Ledenboek does. With ClubCollect, member administration (€0.07) and the member portal (€0.08) are separate modules; together €0.29 per member per month plus transaction fees. With Ledenboek both are included in the fixed fee.
Indication based on ClubCollect's public price list, checked in July 2026. Their rates exclude VAT, which an association usually cannot reclaim; in that case add 21%. With monthly or quarterly collection the transaction fees increase further, while the Ledenboek fee stays the same. Always check current prices with ClubCollect directly.
What you get extra with Ledenboek
For that fixed fee, Ledenboek does not just handle collection, but your entire association:
- ✓ Full member administration with custom fields
- ✓ Online registration form for new members
- ✓ Import bank statements and match them automatically
- ✓ Annual figures and forecast for the general meeting
- ✓ Audit committee with digital discharge
- ✓ Board roles, committees and votes with quorum and voting weight
- ✓ Events with registration and payment
- ✓ Member portal where members manage their own affairs
The full overview is on the features page.
Your member data remains yours
There is one more difference you will not find on a price list, and it concerns where your data and your money end up.
With Ledenboek, your members live in your own environment. Direct debits go straight to the association's bank account: you download a SEPA direct debit file to submit to your own bank, or you collect via Mollie into your own account. No membership fee money passes through our hands. With a collection platform, the money by definition does flow through the platform and is paid out to the association afterwards.
And perhaps most importantly: we never use your members' or your board's data to approach them commercially. Not ourselves, and we do not sell or share it with others. Your member database is not a revenue model; the subscription is.
Support and your data
Two things you should be able to count on with software for your association: that someone answers when you get stuck, and that your member records stay where they belong.
If you have a question
- ✓ You email and a human replies, within one business day
- ✓ The person who replies built it. Report a bug and it's sometimes fixed the same day
- ✓ No bot that replies automatically. What you read back was written by a human
- ✓ No queue, no ticket number, no chatbot that asks five questions first
- ✓ Helping you think through how to set things up is part of the service and costs nothing extra
You can call on Monday to Friday between 09:00 and 17:00, on +31 84 833 2125. No queue and no menu; you get the person who built it. If we are on another call, leave a message and you will hear back the same working day. Outside office hours and during holidays there is no cover, so then it goes by email.
Where your data lives
- ✓ Everything within the EU. The servers are at Hetzner in Germany
- ✓ Every party that does something for us is also in the EU, in the Netherlands, Germany or Ireland. No transfers beyond it
- ✓ Member records are never sold, rented out or used to offer your members anything
- ✓ Membership fees go directly to the association's bank account, not through us
- ✓ You can export your full member records yourself at any time
The data processing agreement is available online, naming all six parties and where they are based. An association ought to have one; you shouldn't have to ask for it.
When ClubCollect is the better choice
Fair is fair. Choose ClubCollect if:
- → your member administration is already well organised elsewhere (for example in your sports federation's software) and you only need a collection partner
- → you want to outsource the entire debtor process, including text message reminders, postal payment reminders and payment plans for members who are short on money
- → you collect in Belgium or Germany with local payment methods such as Bancontact
- → you want a support team rather than one person. ClubCollect employs one. With us you can call on Monday to Friday between 09:00 and 17:00, but you always get the same person, and during a holiday there is no cover
- → you only want to collect fees through iDEAL and have up to around 300 members. Then they are cheaper than us in the table above, unless you collect through your own bank
Looking instead for one system for your entire association, including fee collection? Then you are in the right place with us. From roughly a hundred members you pay less with us than a collection platform charges for collection alone, and you get member administration, bookkeeping and the member portal on top.
Compare for yourself?
Try Ledenboek free for 30 days alongside your current solution. Import your members and start a trial collection round, and you will see the difference for yourself.
Try for freeAlso read: collecting membership fees with Ledenboek or the bookkeeping package for associations.